The Z Cares App

It’s the tools I always wished I had...

Built by a former care worker, manager and inspector, the Z Cares App (nicknamed the Zapp) is a straightforward but powerful toolkit for today’s care providers.

💬 Arrange a demo ✨ Plans 📦 Features ⚓ Registration Support 🧁 Z Cares Family 🔐 Login

🚀 Early bird launch perks

Phase one of the app is now available at a special early bird price until the end of the year!

Phase two, the care management side — assessments, scheduling and monitoring — will follow in January 2026.

Subscribe now or during the launch period and your early bird price will be honoured for 2 years*. At Christmas there will also be a prize draw for the first subscribers to win the early bird price FOR LIFE. Please get in touch if you’d like to arrange a demo to see if you want to take advantage of this offer!

Early bird launch — provider using Zapp on laptop

* VAT not currently applicable; expected from April 2026.

What’s inside

✉️ Messaging

Instant, secure messages between managers and staff
Send urgent alerts or routine updates with equal ease
Replies tracked and logged — no missed conversations
Keep your team connected and accountable in one place

📝 Policy Manager

Generate customised policies with your service details
Edit, sign and finalise digitally — no paper clutter
Version history and archiving keep you compliant
Notify staff, track acknowledgements live

📚 Document Manager

Upload handbooks, procedures, forms and more
Share directly with staff, no messy email chains
Track exactly who has read and acknowledged
Build a reliable, searchable library for your service

🧠 Training Matrix

Assign training schemes to roles automatically
System calculates refreshers — due, urgent, overdue
Highlight compliance gaps at a glance
Finally ditch the endless spreadsheets

👥 Recruitment

Post adverts, generate JDs and person specs
Online applications with auto-tracking
Secure reference requests with instant responses
Interview calendar built in — stay on top of hiring

👤 Supervision & Appraisal

Create structured agendas for 1:1 sessions
Log notes and track follow-up actions
Monitor progress across your team
Meet compliance and support staff growth

📋 Audit & Improvement

Audit against the CQC’s Single Assessment Framework
Evidence prompts built-in — no guesswork
Create action plans from audits and other sources
Roll everything into a master service improvement plan

🏠 Premises

Cleanliness audits you can evidence instantly
Premises risk assessments all stored in one place
Show inspectors your proactive safety management
Keep your environment compliant and safe

⚓ Registration Tools

Registration tracker to keep you on course
Statement of Purpose creator included
Generate all supporting documents easily
Expert read-over service available with special offer

🏛️ Authorities

Local authority directory, updated for each council
Commissioning contacts, safeguarding numbers
Referral pathways at your fingertips
Direct integration with your policies

👥 Staff Profiles & DBS Tracker

Profiles with photo, role, training and allocations
DBS checks tracked with renewal reminders
Centralised view of your workforce

🧁 Z Cares Family

Exclusive for consultancy clients
Monthly calls, forum access, premium articles
Mock inspection reports included
Free Zapp access while you’re a Family member

👑 Z Mode

Create a Zapp for each of your services
Cascade your own policies and templates
Central oversight across multiple locations
Tailored controls for chains and groups

🧍 Client Portal

Clients log in securely to their own area
See their personal profile and allocated staff
Read service policies and key documents anytime
Stay informed and involved in their own support

👤 Staff Portal

Access calendars, shift information and reminders
Read and acknowledge policies and documents
Track training, supervision and appraisal records
Message securely with the manager and team

All modules included by default; we can hide anything you don’t use and you can enable more anytime.

CQC supporting documents & registration support

The Z Cares App is helpful even before registration. The Registration module supports aspiring providers in making a successful application, including policies needed for your supporting documents. Take up the special offer and you’ll also get personal advice.

Special offer — just £399

Registration tracker and tools, including a Statement of Purpose composer
Policy generator and manager - download them all in one handy zip when complete
Expert read-over and feedback on your final application before you send it
Three months’ full SOLO access to all Zapp! tools

Arrange a demo Subscribe now

Join the Z Cares Family - Get the Zapp for free!

The regular support your service can access as a Z Cares Family member helps you grow and improve, promoting an open culture. Reflect on your practice and compliance with a supportive, expert mentor and get extra help when you need it.

What you get

Free access to the Zapp*
Monthly call and newsletter - use this for yourself or another manager / lead or key member of staff as you need each month
Telephone and email advice
PIR review & feedback on tenders
Support during CQC inspections
“Member of the Z Cares Family” certificate & website widget
Refer a Friend — 10% commission on mock inspections
Full Directory entry (with a blurb if we’ve visited)
Private forum; online & in-person meetups at trade shows etc
Z Cares one-off/annual services about half-price-ish
Discounts on future services as they’re introduced

Price & commitment

£199 / month

Initial commitment: six months, then rolling monthly. Payable monthly in advance.

£1999 / year

Initial commitment: one year. Payable anually in advance.

Your statutory remote buying rights apply. The current price reflects that the product is under development and some features may not be immediately available.